10 Content Collaboration Tools You Should Be Using in 2021

May 4, 2021
Hanson Cheng

Teamwork makes the dream work.

It’s the only way to build a successful business, get innovative ideas, and develop a winning strategy. Unfortunately, because of the Covid-19 pandemic, we are forced to work from home, and we usually work individually rather than in teams. 

But this is very ineffective and may hurt your results.

Let’s stop that today with the 10 best content collaboration tools to use in 2021.

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#1 Slack

Screenshot of Slack homepage

Communication is crucial to get things done faster, prevent and resolve issues and make sure your whole team is on board.

That’s precisely what Slack can help you with. 

Slack is a free instant messaging tool for communicating with your team. It works on all devices and is incredibly affordable. You can choose a free plan or switch to a Standard or Pro plan, which costs only a few bucks.

Screenshot of Slack prices and plans

But there is much more than just chat, audio & video calls.

You get many other handy features, including sharing files, images, links, and integrations with your favorite apps like Google Docs.

screenshot of Slack's user interface

You can create group channels, where everyone can chat together, divide it into smaller channels or even chat one-to-one only.

Slack can replace email and text messaging for your team and keep all communications together in one app. It will save you time, boost productivity and get things done faster.

#2 Google Workspace

Screenshot of Google Workspace logo

Google Workspace is one of the best content collaboration toolkits on the market.

It will allow you to share files effortlessly, organize and schedule meetings, and get things done much quicker, 

Google Workspace includes all handy tools like Meet, Gmail, Drive, and Calendar.

Screenshot of Google Workspace homepage

It will allow you to work from home, offline, or from anywhere.

Everything is nicely connected and synchronized. You can edit your drafts in real-time with your teammates, schedule group meetings with Google Meet, and organize your business.

GIF showing Google Workspace interface

It’s a dream come, whether you’re a solopreneur or a team working remotely together.

#3 Figma

Figma logo

Visuals create a big part of content marketing.

Your content must be well written and nicely formatted, full of beautiful images and videos that support your claims. 

Figma homepage

And the best tool for that is Figma.

Figma allows your team to work and design your branding, visuals, infographics or anything design-related. You can even hire a graphic designer or a personal branding agency and create beautiful designs with them, working together in real-time.

GIF showing what Figma does for you

Figma is a great design tool for teams.

It connects project managers, graphic designers, engineers, and everyone in your team to produce the best results.

#4 BoostHQ

Screenshot of BoostHQ homepage

Education & knowledge creates a vital part of every successful business.

You and your team shouldn’t be different, and you should strive to give your employees as much value as possible.

BoostHQ is a tool built for that.

It connects your team with the industry-leading knowledge sharing tool. You can share files, organize the whole learning management system, and get advanced reports on what type of resources helped your employees the most.

Screenshot of BoostHQ's interface

But if you’re looking to give your teammates or employees as much value as possible, you should start creating videos.

Videos are the most engaging and the most favourite consumer’s type of content.

Screenshot of Oberlo homepage

For that, you’ll probably need to look beyond BoostHQ and use a video hosting site. 

Using a dedicated video hosting site over YouTube is essential because you don’t want to place your videos where anyone can watch them. Instead, you want to keep them private, only for your team. (here are a few of the best video hosting sites.) 

BoostHQ is an excellent knowledge sharing tool you can nicely complement with video hosting sites for the best results.

#5 Dropbox

Dropbox logo

Dropbox is an online cloud that allows you to save files online, which you can later share with your teammates, employee, or clients.

You can get feedback on anything you share and invite users to work with you.

The best thing about it is probably its integration. Dropbox features over 100.000 third-party app integrations like Adobe, Microsoft, Slack, and most of the solutions on today’s list.

Screenshot showing apps you could integrate with Dropbox

A basic plan is for free, but you get only 2GB of storage.

This will probably not be sufficient, and you will need to upgrade to a Standard or Advanced plan, which is very affordable – starting at $10 a month.

Dropbox prices and plans

DropBox is a great collaboration tool for teams. It makes sharing files easy and allows users to work together effortlessly.

#6 MindMeister

MindMeister logo

MindMeister is a mind-mapping tool that allows you to capture, develop and share ideas visually with your team.

It’s an award-winning solution used by 14 million users, so you know it’s high-quality.

The best thing about it is its intuitive interface that allows you to collaborate with your teammates in real-time.

Screenshot of MindMeister homepage

But how can it help your content?

MindMeister allows you to create your whole content strategy, come up with blog post ideas and make everything tailored to your audience.

It can also help with creating a basic visualization of your sales funnel.

MindMeister sample sales funnel

After that, you can transform it with the funnel builder tools into an actual webpage. (here is a list of solutions that can help you with that.)

Overall, it’s a great solution you can use for planning and brainstorming.

#7 Skillshare

screenshot of Skillshare homepage

Skillshare isn’t a collaborative tool per se. But it can still help your team.

Skillshare is an online course platform, allowing your team to gain new knowledge, learn more about their craft and maximize the results.

You can choose from 27.000 courses and learn about everything from industry leaders.

Screenshot of Skillshare features

Even though it’s not a collaborative tool, you can purchase it for your team so they can learn together and get the most out of it.

That’s right, aside from the standard plan, you can also choose the team plan.

Skillshare membership plans

Unlike most online courses, Skillshare won’t provide you with a certificate and is available only in English. This can present potential problems, and you may fancy other alternatives more.

But overall, it’s an excellent platform for learning new skills and improving your craft.

#8 Asana

Screenshot of Asana homepage

Asana is one of the most well-known project management tools on the market.

It allows teams to set goals, organize projects and assign members to various tasks, so everyone knows what to do. It removes all the guesswork and makes your teamwork as effectively as possible.

screenshot of Asana interface

It also features thousands of integrations to make your productivity as high as possible.

You can connect it with all the apps you use regularly and make your workflow faster. You can see a few of the app integrations below.

Apps you can integrate with Asana

The pricing is very affordable too – the basic plan starts at 10.99€ a month. 

If you are a bigger business or a large team, you’ll probably need to choose the Business option, though.

Asana plans and prices

Remember, planning is a stepping stone of every strategy, and Asana is an excellent solution for that. Use it to organize your work projects, get your whole team on board and drive better results.

#9 Hubstaff

screenshot of Hubstaff homepage

Hubstaff can give you valuable insights into how your team members spend their time.

This is crucial because it can help you discover underperforming teammates, which may be slacking off. It’s especially useful nowadays because you have no control over your employees working remotely.

screenshot showing Hubstaff features

Once you find the underperforming employees or team members, you can help them fix their unproductive habits and get better results.

Time tracking isn’t the only thing Hubstaff can do. It also allows you to send invoices and payrolls based on the tracked hours and easily create timesheets.

screenshot showing Hubstaff payroll and invoicing feature

The pricing is very affordable, and you can get started for as little as $7 a month. Similarly to other tools, you also get a lot of integrations.

You can integrate it with tons of tools and make your workflow more effective.

apps you can integrate with Hubstaff

It’s superb for boosting your productivity and making your team work more effectively.

#10 Notion

screenshot of Notion homepage

Notion is a vast all-in-one tool you can use to manage your projects, assign tasks to your team members, create to-do lists, and so much more.

Basically, it allows you to organize your whole business.

screenshot of Notion interface

What separates it from most tools is its customization. You can customize almost everything, which makes it one of the most versatile tools on the market.

It’s also very affordable. The basic pricing plan for teams starts at $8 a month.

Notion prices and plans

But as with most all-in-one tools, it’s not perfect for everything. There are much better tools that concentrate on only one task. A great example of that is a contract management software solution.

You’re much better off using a dedicated tool for that rather than Notion.

But overall, It’s an excellent tool for anyone serious about organizing their business and maximizing team members’ productivity.


Because of the pandemic, we need to work remotely from the comfort of the home.

But this shouldn’t stop you from connecting with your teammates and working together on projects and tasks. In this article, you’ve discovered the 10 best content collaboration toolsto help you accomplish that in 2021.

They’ll help you restore teamwork and drive better results.

Hanson Cheng
Hanson Cheng is the founder of Freedom to Ascend. He empowers online entrepreneurs and business owners to 10x their business and become financially independent. You can connect with him here.

About the Author

Hanson Cheng
Hanson Cheng is the founder of Freedom to Ascend. He empowers online entrepreneurs and business owners to 10x their business and become financially independent. You can connect with him here.